FAQs

Q: How can I book a tour?

• Once you've reviewed our pricing and selected an available date, we would be delighted to arrange a private venue tour. Tours are available by appointment on Tuesdays and Wednesdays from 9:30 AM to 3:00 PM. While we are unable to offer tours on weekends or outside of these hours, if you're unable to visit in person, we invite you to explore our virtual video tour for a detailed look at the venue by clicking here.

Q: How can I book the venue for my date?

• Please confirm availability of your date by emailing us. We will then To check the availability of your preferred date, please reach out to us via email. Once confirmed, we’ll send you an online contract and invoice to complete your reservation. Dates are booked on a first-come, first-served basis, and to secure your date, we require a signed contract within 3 days. A non-refundable deposit of $5,000 is due at the time of booking. Please note that discussing dates does not guarantee a reservation.

Q: What is the closest Hotel / Lodging?

• Wildwood Hotel (12 Minutes)

• The Inns at St. Albans (12 Minutes)

• The Landing Hub (3 Minutes)

• AC Hotel by Marriott (25 Minutes)

• Comfort Inn Pacific (7 Minutes)

  *There are also numerous hotels in Eureka, Chesterfield & Chesterfield Valley.

Q: When did you open?

• The first wedding at Westwind Hills wedding venue took place on July 9th, 2022.

  
  
  

Q: What are the rental fees?

• Our venue rental fees vary based on the season and day of the week. In addition to the rental, a bar minimum applies to all events, depending on the day. Catering is provided by one of our exclusive catering partners and is not included in the venue rental. For detailed pricing information, please inquire with us directly.

Q: What is the average investment for a wedding (total cost including catering, bar, venue etc).

• A: Estimating the average investment for a wedding, which includes expenses such as catering, bar services, venue rental, and more, can be challenging as it varies widely based on various factors. There are three levels of weddings: economical, mid level, and luxury. Your final investment largely depends on factors like the number of guests, your catering preferences, floral/ design, and your choice of vendors.

• A Saturday wedding investment at WH begins around $30,000 for 150 guests with catering and 5 hour premium open bar within the economical category of vendor choices.

• Friday and Sundays have a reduced rental rate and bar minimum, and we also offer seasonal rental rates. Please inquire for our full pricing guide.

Q: Is there a discounted rate for a ceremony or reception only?

• Our pricing reflects the exclusive use of the venue. We do not provide discounts for events that include only the ceremony or reception.

Q: Do you offer weekday elopements or events?

• Yes. We offer all inclusive Tuesday & Wednesday elopement packages for weddings with 50 guests or less. Please email us (info@westwindhills.com) for a custom quote.

Q: Do I meet with someone prior to the event?

• Yes, you will have two key meetings before your event. The first, held 6 to 9 months prior, will be a comprehensive planning session where we review the floor plan, timeline, and all your wedding details. The second meeting, scheduled 3 to 4 weeks before your event, will focus on finalizing the details and making any necessary adjustments based on your guest list and last-minute updates.

Q: Can we rehearse at Westwind Hills?

• Absolutely! Rehearsals at Westwind Hills are available for an additional fee. They are scheduled on Thursdays and are booked on a first-come, first-served basis.

Q: Is a venue manager included?

• A Westwind Hills venue manager is included in the venue fee and will oversee all venue-related tasks. Please note that this role is distinct from that of a wedding planner. The venue manager does not replace a wedding planner. If you require assistance with full event design, planning, or day-of coordination and décor setup, we are happy to provide you with a list of our preferred vendors.

Q: Are we responsible for tables, chairs, linens, silverware or plates?

• Westwind Hills will provide all of the tables and chairs and barware for your event within the rental price. Linens, plates, & silverware are provided by our exclusive catering partners. We offer upgraded luxe linens as an add on.

Q: Can we bring in our own vendors?

• The only exclusive vendor we partner with are our caterers: Graze, Sugarfire, Callier’s, Butler’s Pantry , Ces and Judy’s, Food Service Consultants, and Birch Culinary Co.

• Other than catering, we allow the use of outside vendors. It is your special day, and we want you to hire the vendors of your choice. All vendors must be licensed and insured. Proof of insurance will be required.

• We do not permit any outside catering. No exceptions.

Q: What is included in the Rental?

• The rental includes exclusive use of the entire building and 31 acre property. You have access to the ceremony room, reception room, all common areas, outdoor veranda,  the groom’s quarters and, and our beautiful bridal suite. Both rectangular and round tables and clear acrylic ghost chairs are included for up to 300 guests for your ceremony and reception. We will never book more than one event at the same time, so you have exclusive access the whole property for the day!  We also provide a custom designed room diagram based off your preference. There are many ways the venue can be set up for your event. We love designing an amazing space and layout custom for your event.
  
  
  

Q: Can I set up the day before my wedding?

• You will not be permitted to begin set-up the day before your event. We will often have Friday, Saturday, and Sunday weddings. We do not permit items (decorations, rentals, etc.) to be brought before your event rental period begins or left overnight after your event concludes. If you require extra set up time the morning of your event, additional hours may be rented. For complex wedding designs with extensive load ins or break downs, please inquire for weekend or multi-day buyout options.

Q: Are pets allowed?

• Your fur babies are be allowed to be a part of your ceremony but must have a licensed handler such as Wed Pets. We welcome pets on our covered veranda as well. Pets are not permitted to stay on site the rest of the evening, and are not permitted in any food areas or the bridal suite.

Q: Can you recommend any local vendors?

• We believe that there is not a one size fits all list of vendors. We work with some of the best professionals in our industry. Once you book, we will send you a list of recommendations based on your specific needs, style, and budget.

Q: Will you hold my date?

• We do not hold dates on a tentative basis. You will have 3 days from the date the contract is issued to sign and return the agreement, along with the initial deposit payment. Rental rates are based off the time that you book and subject to increase.

Q: Do you offer in house design?

• Yes, we offer a curated selection of in-house design, linens and floral services, tailored to enhance your vision. While these services are available for your convenience, they are entirely optional, allowing you the flexibility to customize your day as you see fit.

Q: What are the rules on decor? Candles?

• All other decorations must be freestanding and may not be hung from chandeliers or walls. No rice, glitter, bird seed, balloons, confetti, or wish lanterns will be allowed as they pose a risk of damaging or harming the property. No real flames are permitted unless by an approved WH florist. Most florists now have flameless LED candles that are ultra realistic. We are happy to review design plans and see if we can accommodate special requests! There is an hourly cleanup fee for any removal of decor items and debris removal.

  
  
  

Q: Are tents allowed?

• Please inquire.

  
  
  

Q: What is the payment schedule?

• The initial non-refundable deposit of $5,000.00 is due at the time of the contract signing.

• The second payment is due 275 days prior to your event date. This is equal to the venue rental balance (less deposit).

• The third and final bar payment is due 3 weeks prior to your event date. The final payment is subject to change based off final bar selections and guest counts submitted 3 weeks prior. The total of all payments must meet the agreed upon rental cost plus the bar minimum.

• A staffing and service fee of 22% will be added to the bar cost for your event (not the rental fee).  Taxes will be applicable to both your rental fee and bar.